Inside three hours of DFW, travel is on us. Past that, here is exactly how it works.
If your venue is within roughly a three-hour drive of the Dallas–Fort Worth market, there's no separate travel charge. Beyond that, we quote travel as its own line item, you see the number before you commit to anything, and it's paid in full before show day along with your deposit.
Where the line falls
We measure driving time from the Dallas–Fort Worth market, not straight-line distance, because what costs us is hours behind the wheel and whether the crew sleeps in a hotel. Roughly speaking:
We drive in the afternoon, set up, play the show, and drive home. Nothing extra appears on your invoice.
Usually an overnight trip. You get a firm number up front and it's paid before show day, separate from the fundraiser fee.
Borderline towns exist and we're not precious about them. Call (817) 609-1715 with your venue address and we'll tell you which side of the line you're on before you plan anything.
What the number is actually made of
Travel isn't a markup. It covers the real cost of getting a full cast, a host, and an auctioneer to a room that is several hours away and having them fresh enough to run your event.
Getting the cast, the sound gear, and the auction kit to your venue and back.
Anything past a comfortable same-day drive means the crew comes in the night before, so weather and traffic can't make your show late.
Standard per-day for the team while they're away from home.
A long-haul show costs the crew two days instead of one. That's the honest reason distant dates carry a number at all.
Air travel is possible for the right event and is quoted case by case.
When travel is due
This is the part worth reading twice, because it's the one thing that works differently from the rest of our pricing.
For any event outside three hours of the DFW market, the travel amount and the $500 deposit must both be settled before we load the van. We don't net travel out of what you raise on the night, because by then it's already spent.
Our event fee is still capped at $1,000 and you are still guaranteed at least 50% of what you raise. Travel is a separate reimbursed cost and is not counted inside that guarantee. See the pricing math →
Nothing about travel is a surprise. We quote it with your event, in writing, and you decide with the full figure in front of you.
Travel money is not refundable
Once travel and event costs have been paid, that money is committed. Hotels are booked, the crew's dates are blocked and other work has been turned down. So if the show is canceled or moved after those costs are paid, the travel fees and any pre-paid event costs are not refunded.
Travel fees and pre-paid event costs are retained in full. The $500 deposit is non-refundable as always.
Your $500 deposit carries over to the new date. Travel fees do not. Anything already spent on the original date is gone, and travel for the new date is quoted and paid again.
Lock your venue before you lock your date. Almost every reschedule we have seen traces back to a room that was never actually confirmed.
Full detail lives on our terms & conditions page.
What groups ask us about distance
No. It is paid before the event, separately from your fundraiser proceeds. That way your 50% floor is calculated on the night's money without a travel bill eating into it afterward.
Groups do this constantly and it works well. One local business underwriting travel is an easy ask, and they get named as the sponsor who made the night possible.
The guarantee applies to the fundraiser fee, not to reimbursed travel expenses. Travel is an outside cost and sits apart from it.
Call us the moment you are worried. If we haven't traveled yet, we'll work with you on a new date. If costs are already committed, they are already committed.
How far away are you?
Send us your venue address and we'll tell you whether travel applies and what it would be. Takes one phone call and costs nothing.
Clean comedy fundraisers that raise $5,000+ in a single night, with a 50% profit minimum, guaranteed.
(817) 609-1715