Inside most of north-central Texas, travel is on us. Past that, here is exactly how it works.
If your venue is within roughly 75-100 miles from our home base in Arlington, TX (depending on your choice of show), there's no separate travel charge. Beyond that, we quote travel as its own line item. You see the number before you commit to anything, and it's paid from your event proceeds before show day.
Where the line falls
We measure driving time from the Dallas–Fort Worth market, not straight-line distance, because what costs us is hours behind the wheel and whether the crew sleeps in a hotel. Roughly speaking:
We drive in the afternoon, set up, play the show, and drive home. Nothing extra appears on your invoice.
Usually an overnight trip. You get a firm number up front and it's paid before show day, separate from the fundraiser fee.
Borderline towns exist and we're not precious about them. Call (817) 609-1715 with your venue address and we'll tell you which side of the line you're on before you plan anything.
What the number is actually made of
Travel isn't a markup. It covers the real cost of getting a full cast, a host, and an auctioneer to a room that is several hours away and having them fresh enough to run your event.
Getting the cast, the sound gear, and show equipment to your venue and back.
Any distance past a safe drive home after the event for our cast and crew means an overnight stay.
Standard per-day for the team while they're away from home.
A long-haul show costs the crew two days instead of one. That's the honest reason distant dates carry a number at all.
Air travel is possible for the right event and is quoted case by case.
When travel is due
This is the part worth reading twice, because it's the one thing that works differently from the rest of our pricing.
When travel is applicable to your event, the travel amount will be paid in full before the day of your show, deducted from your pre-event day proceeds.
Our event fee is still capped at $1,250 and you are still guaranteed at least 50% of what you raise. Any travel costs are deducted from your event proceeds and are not counted inside that guarantee.
Nothing about travel is a surprise. We quote it with your event, in writing, and you decide with the full figure in front of you.
Travel money is not refundable
Once travel and event costs have been paid, that money is committed. Hotels are booked, the crew's dates are blocked and other work has been turned down. So if the show is canceled or moved after those costs are paid, the travel fees and any pre-paid event costs are not refunded.
Travel fees and pre-paid event costs are retained in full. The $500 deposit is non-refundable as always.
Your $500 deposit carries over to the new date. Travel fees do not. Anything already spent on the original date is gone, and travel for the new date is quoted and paid again.
Lock your venue before you lock your date. Almost every reschedule we have seen traces back to a room that was never actually confirmed.
Full detail lives on our terms & conditions page.
What groups ask us about distance
Any applicable travel costs will be deducted from your event proceeds and are not part of the 50% guarantee. This way you will not be out of pocket for the travel, with only the $500 deposit due upon booking your date.
Groups do this constantly and it works well. One local business underwriting travel is an easy ask, and they get named as the sponsor who made the night possible.
The guarantee applies to the fundraiser fee, not the deposit or any card processing or travel costs.
If no travel has been made before an event cancellation or reschedule, that travel will be considered void and no travel costs will be deducted from your earned funds, up to that point. However, if there are any travel costs which cannot be cancelled on our end at the time of cancellation or reschedule, those costs will still be owed.
How far away are you?
Send us your venue address and we'll tell you whether travel applies and what it would be. Takes one phone call and costs nothing.
Clean comedy fundraisers that raise $5,000+ in a single night, with a 50% profit minimum, guaranteed.
(817) 609-1715